Administrator - Exams and Timetabling

Education Administrator (Exams and Timetabling)

An experienced administrator? Able to confidently use databases and systems in dealing with data? The Deaf Academy are recruiting for an administrator to support our timetabling and exams processes alongside our Quality, Exams and Funding Officer. Based at our brand-new award-winning campus for day and residential students, this is a unique opportunity to join our fantastic team and directly impact our young people’s experience and achievements.

Reporting to the Education Administration Manager, this role will work as part of a friendly and professional team, providing high-quality administration and coordination support. The successful applicant will manage the academy’s exams administration processes, along with coordinating the registration, practical arrangements and invigilation. You’ll be familiar with using a database, ready to transfer these skills to use our SIMS database in managing our timetabling processes. You’ll receive training from our external system experts, as well as have a development plan that enables you to learn quickly and apply this to your role. The role will also include producing written reports and MIS data, minute taking when required, as well as being a friendly front-of-house support in covering Reception during any breaks. A varied and exciting role.

Key responsibilities:

• To act on behalf of the Academy in matters relating to the general administration of awarding body examinations and assessments
• To co-ordinate arrangements for the examination process, ensuring access and adjustments are arranged and all stages of the examination process is managed in accordance with regulations
• To be our key system administrator for the SIMS database, including ensuring that the data held is accurate, secure and complete at all times
• To use SIMS in implementing and maintaining Academy timetables, and coordination with staff in communicating changes efficiently
• To support the team with take minutes of internal meetings across the academy, newsletters and reports

Key requirements:

• Good general education to at least GCSE, including English grade C/5 or above
• Administration or Secretarial role in a relevant organisation
• Experience of using computers for professional use - both paper based and electronic
• Professional approach in communicating with external partners
• Organised, with attention to detail and precision when dealing with data

We will offer:

·        A CPD program geared to your specific training needs

·        Sponsorship to achieve qualifications in British Sign Language up to Level 3

·        Group Personal Pension including 8% employer contribution

·        Life Assurance up x3 of actual salary

·        Recruitment referral bonus scheme of £500 in total

·        On-site parking

·        Subsidised lunches for £2

·        Cycle to work scheme

·        Enhanced maternity and paternity pay

·        The opportunity to join a committed team of professionals working together to secure high achievement for all our students

·        Opportunity to work in a brand-new purpose-built campus located within a very close proximity to the beach

Please note that as this role is supporting the annual cycle of exams, there will be times where annual leave will need to be restricted during peak periods.

For an informal chat about the role, please contact our Quality, Exams and Funding Officer, Salena Hutton (contactable via hr@thedeafacademy.ac.uk or 01395 203130)