Exams & Timetabling Officer

We are seeking an experienced Exams Officer with strong administration skills to join our dedicated, hardworking team which supports all aspects of student administration here at The Deaf Academy. Working under the direction of the MIS and Administration Manager, you would be integral to ensuring our students have the opportunity to undertake their exams and assessments in the appropriate environment to enable them to perform at their best.

This role is contracted for 37 hours a week, 52 weeks, with 30 days holiday allowance. Other working hours arrangements may be considered, which should be noted on the application form and discussed during the interview process. Whilst there may be flexibility in considering working arrangements, due to exam results in the summer and preparation of the timetable for September it is important that these requirements of summer working are met. 

This is an exciting and important role within the Deaf Academy. Working here you can be certain that you are part of a team that does its utmost to inspire and enable our young people to thrive. Preparing young people for a happy, healthy and fulfilling future is what it’s all about for us. Are you looking for a new challenge? For a rewarding career where you can make a real difference? If so then we would love to hear from you! 

For an informal discussion about the role please contact the HR team on hr@thedeafacademy.ac.uk or 01395 203130. 

About the role:

Exams

• To act on behalf of the Academy in matters relating to the general administration of awarding body examinations and assessments.   
• To maintain systems to manage and coordinate all aspects of the exams administration process, to ensure key tasks are undertaken in an accurate and effective manner and external key dates and deadlines are met.  
• To organise the provision of Access Arrangements and/or Reasonable Adjustments for candidates on behalf of the Assistant Principals with SEN Coordination delegated responsibility.   

Timetabling

• To manage the start and end of year process using the MIS. 
• To implement and accurately maintain the Academy timetables, using the MIS database system.  

College Administration

• To provide administrative support to college (post-16 and post-19).  
• To attend meetings with Head and Deputy Head of College gaining an overview of the current and future plans, supporting where appropriate, including taking minutes for meetings where required.

Assessment

• To assist with the setup and maintenance of the system used to track and monitor assessments carried out at the Academy.  

Education Administration Support

• To provide general administrative support, as directed by Line Manager. 

Information Management Systems

• To act as system administrator for the MIS database, including ensuring that the data held is accurate, secure and complete at all times.  
• To be knowledgeable of, and support staff with use of MIS system 

Key requirements:

• Experience of managing exams processes from entries through to results
• Accomplished Management Information System user such as Arbor or SIMS
• Effective administration skills, including minute taking and calendar organisation
• Proficient IT user of Microsoft Office software
• Effective organisational and time management skills, dealing with multiple priorities and deadlines
• Excellent attention to detail and accuracy, with an appreciation as to why these skills are important
• Ability to work under pressure and deal with changing priorities
• Good interpersonal skills including good customer service by way of written and verbal communication

What we offer:

• Opportunities for professional growth and development
• Sponsorship and support in achieve British Sign Language qualifications, up to Level 3
• 30 days annual leave, plus bank holidays
• Group Personal Pension including 8% employer contribution and Life Assurance scheme of x 3 salary
• Cycle to work scheme
• Support with travel expenses, via a season ticket loan scheme for public transport use
• Recruitment referral scheme – earn up to £500
• Work in a modern state-of-the art building, a short walk to the beach and town
• Enhanced maternity and paternity pay
• Importantly, a supportive environment working with a dedicated team committed to making a positive impact